Retirement Letter

Retirement Letter Format

A retirement letter format should be correct.  There is a standard format used.  A retirement letter is a proper communication notifying your employer that you are leaving due to retirement.  A retirement letter should be submitted at least six weeks in advance of your departure.  This gives your company time to find a someone else to replace you.

A retirement letter begins the retirement process.  The retirement letter format is very important and should be executed in good taste.   Don’t neglect the importance of the retirement letter.  The format of a standard retirement letter should be written in this manner:

Your Name, Address, City, State, Zip Code, Phone Number, Your Email.

Next, comes the date.  The date should be the day that you are submitting the letter.

Next, is the employers information which includes:  Names of Superiors, Supervisors, Title and designation, Name of the company, Address of Company, City, State, Zip Code of the company.

The subject line is next in the retirement letter format.  (Include an appropriate salutation.) 

The first paragraph should state the reason the letter is being written, in this case, because of retirement from your position.  Give the date of your retirement.

The second paragraph should communicate gratitude and appreciation for the opportunity you were given to work there.

The third paragraph should convey your willingness to offer your help in assuring a smooth transition for the person who is going to replace you. 

In the fourth paragraph of your retirement letter format, if you plan to continue working here part – time, uou should specify details on your contracts.

The fifth paragraph thanks everyone, supervisor, colleagues, and summarizes the highlights of your career there.  Acknowledge any contributions that you have made while working for the company.

Close, the next step in your retirement letter format is closing your letter out.  Write a proper closing.  – Respectfully Yours, Sincerely

Contact Information is last.  It should include:  Your Name, Your Designation, Your Email Address, and, if you desire, Your Phone Number.

If you are retiring don’t use your retirement letter to take revenge on anyone.  Just express your gratitude for the opportunity to have been employed there long enough to receive retirement.

Be sure to give your retirement letter to the human resources department.

Your retirement letter format is not that hard to do if you use a template.  It specifies exactly what information goes where, and what information to include in your retirement letter.

Remember, use this simple retirement letter format when you want to advise your employer that you will no longer be working there because you are retiring.

If you are intending to work past the retirement date that you have submitted, you must notify your employer at least three months before your expected retirement date.